Managing their existing IT setup was becoming increasingly complex and less efficient for White Fox & Jones. With more employees working remotely the client needed to ensure their staff’s secure access to systems across various devices and locations.

CommArc provided strategic guidance through a significant digital transformation, implementing Microsoft Modern Workplace Suite and leveraging its features and benefits.

The migration included:

• Exchange Online: Enhancing email security and reliability by moving to a cloud-based platform.

• Mobile device management: Utilising Intune for effective management and security of mobile devices.

• OneLaw cloud migration: Shifting the practice management system to the cloud for improved accessibility.

• Dictation solution upgrade: Transitioning from Olympus to Philips SpeechLive for cloud-based dictation services.

• Modern workplace adoption: Upgrading to Windows 11 and integrating SharePoint and Teams to boost collaboration.

• Cloud printing: Implementing uniFLOW Online for cloud printing, addressing challenges along the way.

Key Adjustments:

• The client chose Microsoft 365 Business Premium for their suite of services.

• The SharePoint site was developed externally, underscoring the collaborative nature of the client’s digital overhaul.

• The transition was led internally by practice manager Natasha, who drew on her previous experience to facilitate the move to a modern workplace.

Impact and outcomes:

• Streamlined IT management: The cloud-based solutions reduced complexity and improved efficiency.

• Robust security: Enhanced security measures protect against potential breaches.

• Workplace agility: Employees gained secure access to their work from any internet-connected device.

• Seamless collaboration: The firm embraced Teams for real-time communication without the need for external training.

White Fox & Jones’ experience with CommArc illustrates the transformative power of the Microsoft Modern Workplace and the advantages of working with leading expertise. The client now benefits from a more streamlined, secure, and collaborative IT environment, setting a benchmark for legal services in New Zealand.